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At the Board of Directors meeting of February 24, 2021, the following policy was adopted in an effort to clarify the various types of events available to Prime Timers Hamilton members and friends.  

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Event Definitions

Prime Timers Hamilton events must be organized at least one (1) month in advance whenever possible. This is to allow time to advertise the event in Prime News Hamilton.

 

Our event categories are as follows:

 

Prime Timers Hosted Events

 

  1. created by Prime Timers members on behalf of the chapter

  2. priority must be given to Prime Timers members

  3. guests may be accommodated if space allows

  4. RSVP to host

  5. location and time not to be released except to those who RSVP

  6. the host may ask for a suggested donation to cover any costs he may incur in hosting the event

  7. host responsible for collecting any donation

  8. the host must report the location and time of his event to the Board prior to the event (this information will be kept confidential by the Board)

  9. the host must report any expenses paid and donations received to the Treasurer for transparency

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Examples

  • Prime Timers Hikes – currently organized by Andrew

  • Prime Timers Bike Rides – currently organized by Bob and Gerald

  • Prime Timers Movie Night – currently organized by Mike and Joey

  • Prime Timers Zoom Discussions – currently organized by Mike

Prime Timers Sponsored Events

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  1. created by Prime Timers Board of Directors

  2. generally, these events have a cost involved paid by Prime Timers

  3. priority must be given to Prime Timers members

  4. guests may be accommodated if space allows

  5. Board may pass the cost along to the members attending the event

  6. if a fee is involved, non-members will be charged a premium over the amount charged to members and that premium will be set by the Board

  7. RSVP to the Board or designee

  8. location and time not to be released except to those who RSVP

 

Examples

    • Prime Timers Holiday Party

    • Prime Timers Pool Party

    • Prime Timers Picnic

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Tag-Along Events

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  1. created by individual members of Prime Timers Hamilton

  2. usually an event the member plans to do anyway and invites other Prime Timers to join him

  3. the member host may choose to include non-members as well

  4. RSVP’s go directly to the host who has sole control over the event

  5. any costs involved are the responsibility of the participants

  6. Prime Timers may advertise the events when requested

  7. Prime Timers is not responsible for these events

 

Examples

    • Going to the cinema

    • Going to a stage play like Shaw Festival

    • Out-of-town day trip

 

Community Events

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  1. created by the broader LGBTQ+ community where Prime Timers are invited to attend

  2. Prime Timers may advertise the events when requested

  3. Prime Timers is not responsible for these events

 

Examples

  • Joey’s Coffee Klatch

  • Burlington Gay Men’s Coffee

  • Hamilton Gay Men’s Coffee

  • Friday Zoom Gathering

 

Adopted by the Board: February 24, 2021

Please refer any questions or comments to any member of the Board of Directors.

Please click the "Our Activities" button below to return to the activities list.
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